Terms and Conditions

# Terms and Conditions for Bold North Event Rentals LLC

Last updated: 1/4/24

## Introduction

These Website Standard Terms and Conditions written on this webpage shall manage your use of our website, www.boldnortheventals.com accessible at www.boldnortheventals.com.

These Terms will be applied fully and affect to your use of this Website. By using this Website, you agreed to accept all terms and conditions written in here. You must not use this Website if you disagree with any of these Website Standard Terms and Conditions.

## Intellectual Property Rights

Other than the content you own, under these Terms, Bold North Event Rentals LLC and/or its licensors own all the intellectual property rights and materials contained in this Website.

## Restrictions

You are specifically restricted from all of the following:

- Publishing any Website material in any other media;
- Selling, sublicensing and/or otherwise commercializing any Website material;
- Publicly performing and/or showing any Website material;
- Using this Website in any way that is or may be damaging to this Website;
- Using this Website in any way that impacts user access to this Website;
- Using this Website contrary to applicable laws and regulations, or in any way may cause harm to the Website, or to any person or business entity;
- Engaging in any data mining, data harvesting, data extracting or any other similar activity in relation to this Website;
- Using this Website to engage in any advertising or marketing.

## Your Content

In these Website Standard Terms and Conditions, "Your Content" shall mean any audio, video text, images or other material you choose to display on this Website. By displaying Your Content, you grant Bold North Event Rentals LLC a non-exclusive, worldwide irrevocable, sub licensable license to use, reproduce, adapt, publish, translate and distribute it in any and all media.

## Governing Law & Jurisdiction

These Terms will be governed by and interpreted in accordance with the laws of the State of Minnesota, and you submit to the non-exclusive jurisdiction of the state and federal courts located in Minnesota for the resolution of any disputes.

Delivery Policy

Please note that we do not provide delivery services to Airbnb (or similar) locations or public parks. If it is discovered after reservation that the delivery location is an Airbnb (or similar) or a public park, the order will be subject to cancellation.

We will contact you via text or email prior to your event to arrange delivery times. Depending on the size and type of your event, delivery can occur anywhere from 1-3 days before the event. The specific delivery day is at our discretion. If you have specific requests for delivery days or times, or if your delivery location has certain time constraints, please let us know. We are generally able to accommodate these requests, but additional charges may apply. Please note that if your event date is still some time away, we can only provide an estimated delivery day.

Our delivery vehicles are box vans. If there are any obstructions over your driveway such as arches, wires, or anything else, please inform us in advance. We are not responsible for any damages caused to non-DOT compliant obstructions over your driveway. If necessary, we can unload at the end of your driveway and charge a distance fee. The distance fee is $50.00 per 100ft, with a minimum charge of $50.00.

If your venue requires pick up on the same night as your event, please inform us. There will be an additional charge for late-night pick ups. The charge will vary depending on the size of the rental order and the required pick-up time.

Please feel free to contact us at any time with questions about delivery. We're here to help ensure your event goes smoothly.

Cancellation Policy

A 25% down payment is required upon reservation. Please note that this down payment is non-refundable.

If a cancellation occurs within 20 days of the event, a charge of 50% of all items will be applied. Orders will be updated to reflect 0.5 billable days.

If a cancellation occurs within 10 days of the event, a charge of 75% of all items will be applied. Orders will be updated to reflect 0.75 billable days.

If the truck has already been loaded (trucks are typically loaded the night before the event) and any item or the entire order is cancelled, a 100% charge will still apply.

Please understand that we are reserving this equipment specifically for you, which means we may miss out on the opportunity to rent it to someone else. As such, our charges are non-negotiable.

Chair Arrangement: Chairs must be neatly stacked on dollies for pick up. Please follow the instructions on the sticker on the back of most chairs for correct stacking. A fee of $0.25 per chair will be charged if chairs are not stacked or are improperly stacked. Non-padded chairs should be stacked 50 high and padded chairs 25 high.

Staircase Delivery: If the delivery and setup location involves climbing more than a few stairs, please inform us in advance. If we encounter unexpected stairs, we will adjust the bill accordingly. If informed beforehand, we will provide a quote for the extra time involved.

Setup: Unless otherwise agreed upon, we do not set up tables and chairs.

No staples, tacks or pins can be used to attach your own things to any equipment. Any damage will result in a charge to fix or replace equipment.

No tape can be used on anything except for the under sides of tables. Any damage will result in a charge to fix or replace equipment.

If delivery location is not easily accessible, is on a hazardous road, or in a location where large trucks do not usually go there can be an audit to the final price.

All obstacles in the way of setting up the rented equipment need to be removed from the area, that includes tree branches that could be a hazard to the tent. We are not authorized to touch or move anything that could be in the way. If the clearing of the area takes more than 10 minutes there will be a $10.00 charge for every 10 minutes after the first 10.

Damage Policy

1. Normal Use: The customer is expected to use the items within the scope of normal use. Any damage resulting from regular wear and tear is not the customer’s responsibility. It is the customers responsibility to notify Bold North Event Rentals, LLC of damaged items. Chairs are suitable for up to 250 lbs of static weight.
2. Negligence: If an item is broken due to customer negligence, the customer is liable for the replacement cost. Negligence includes mishandling, improper storage, or reckless use. Bold North Event Rentals, LLC is not responsible for injury from negligent use and handling of equipment.
3. Weather Protection: Customers must protect the equipment from adverse weather conditions. Leaving items exposed to rain, extreme heat, or other environmental factors may result in damage. Damage from weather will be charged to the customer at the full replacement cost of the item.
4. Prompt Reporting: If the customer discovers any broken or missing items upon receipt, they must immediately notify us. Timely reporting allows us to address the issue promptly.

DISCLAIMER OF WARRANTS: Bold North Event Rentals, LLC is neither the manufacturer of the rented items nor the agent of the manufacturer, and no warranty against patent or latent defects in material workmanship or capacity is given, and Lessee expressly waives all such warranties of fitness which may be accorded by law or otherwise. Bold North Event Rentals, LLC shall not be responsible to Lessees or any third party for any loss, damage or injury resulting from, or in any way attributed to the operation of, use of or any failure of rental items. Lessee's remedy for any failure of or defect in the rental items shall terminate rental charges at time of failure, provided that the Lessee notifies Company immediately and allows pickup of the rental items by Company within 24 hours of failure.